Operations Executive
Publicis Groupe
Kuwait, Kuwait
منذ 3 يوم

Company Description

Publicis Media is one of the four solutions hubs of Publicis Groupe ( Euronext Paris FR0000130577, CAC 40 , alongside Publicis Communications, Publicis.

Sapient and Publicis Healthcare. Led by Steve King, CEO, Publicis Media is comprised of Starcom, Zenith, Digitas, Spark Foundry, Blue 449 and Performics, powered by digital-first, data-driven global practices that together deliver client value and business transformation.

Publicis Media is committed to helping its clients navigate the modern media landscape and is present in more than 100 countries with over 23,500 employees worldwide.

Publicis Media’s Data Sciences practice drives scalable and consistent tools, capabilities and approaches to data and technology, as well as a deeper understanding of consumers through a streamlined approach to analytics and reporting via proprietary tools, processes and industry partnerships.

TRUST

Trust is the cornerstone upon which we build our relationships. We hold ourselves to the highest standards of how a partner should behave.

We treat our people and our clients with respect, transparency and honesty.

TALENT

This is first and foremost a people business. We are committed to ensuring Publicis Media a destination for the best talent in our industry.

We value people as individuals, growing ourselves as we grow our client’s business.

TRANSFORMATION

True transformation comes when we stop managing change, and instead initiate change. We believe in our purpose to be the admired force for business transformation.

We believe that focusing on performance and results has the power to transform client business.

Job Description

Role Responsibility :

To manage the administrative functions of the media department.

Competencies / Main Tasks :

A) Knowledge :

  • Knowledge and application of all agency related systems, procedures and software specific to administration tasks.
  • A good knowledge of vendors, media vehicles in each market.
  • B) Skills :

  • Numeracy, literacy and accuracy.
  • Be proficient in the use of applications such as Word, Excel, PowerPoint and the booking software of the company.
  • Basic / simple ad-hoc negotiation skills.
  • C) Product :

  • Efficiency, proactive and take ownership of work.
  • D) Operations :

  • To ensure accurate and timely vouching of all vendor invoices.
  • To prepare production request forms and media instruction forms for requesting material from brand agencies and ensure timely follow up.
  • To maintain proper document trails and files for all supplier bookings and client approvals.
  • To provide finance with a weekly status of vouching.
  • To liaise with suppliers (getting the latest grids, availabilities, rate cards etc..)
  • To execute the bookings across all media plans once approved and to adjust modification orders from suppliers.
  • To assist planners with competitive data and evaluation reports when necessary.
  • To provide clients with accurate and timely financial reconciliation in liaison with the finance team.
  • To provide clients with competitive alerts and other competitive data as determined by the account team.
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