Support to formulation of programme strategies and the Country Programme / Project Annual Work Plan
Support to management of the Project
Administrative support to the Project
Support to resource mobilization
Support to knowledge building and knowledge sharing
Collection, analysis and presentation of information for identification of areas for support and programme formulation / implementation.
Creation of project in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project.
Presentation of information for audit
Preparation of non-PO vouchers for development projects.
Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
reation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
Making budget check for requisitions, POs and vouchers.
Review of contributions agreement, managing contributions in Atlas.
Participation in the trainings for the projects staff on programme.
Contributions to knowledge networks and communities of practice.
Core Competencies :
Demonstrating / safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management / sharing is the responsibility of each staff member.
Informed and transparent decision making
Functional Competencies :
Support the preparation of information for advocacy
Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management
Contributing to results through provision of information
Provides information and documentation on specific stages of projects / programme
Implementing processes and uses products
Documents and tracks innovative strategies / best practices / new approaches
Resource Mobilization (Field Duty Stations)
Providing information for resource mobilization strategies
Maintains information / databases on potential and actual donors
Maintains database of project files
Provides data and information needed for preparation of project documents
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Job Knowledge / Technical Expertise
Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Demonstrates good knowledge of information technology and applies it in work assignments
Global Leadership and Advocacy for UNDP’s Goals
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Research and analysis
Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly
Prince2 training and certification, RMG
University Degree in Business or Public Administration is required. Specialization in Economics, Political Sciences and Social Sciences would be an advantage, but it is not a requirement.
4 years of relevant administrative or programme experience is required at the national or international level.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Excellent spoken and written skills in English and Arabic.