Administrative Assistant
Itc Group
Kuwait
منذ 2 يوم
source : Jobs In Dubai

Education : Bachelors Degree

Experience : 1 - 5 Years

Skills : 1.Highly developed information technology skills, including the ability to use a variety of software packages, including the Microsoft Office suite and the Internet.

2.Ability to exercise initiative, judgment, discretion, and problem solving skills.

3.Highly developed interpersonal and communication skills, including the ability to prepare correspondence and communicate articulately and with diplomacy at all levels.

4.Highly developed organizational skills, together with demonstrated ability to set priorities, meet deadlines and manage variable workloads to achieve desired outcomes.

5.Excellent communication skills in both English and Arabic languages.

FORMAL QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES :

Essential :

1.Certification in Management, Administration or any related field.

2.Min. 1-3 year experience in similar position within a customer service environment.

3.Information Technology (IT) skills Microsoft Office Suite

4.Word processing skills.

5.Fluent written and spoken Arabic and English Language proficiency

6.Excellent personal presentation and grooming.

7.Excellent work ethic.

8.Ability and willingness to work both unsupervised, and as a member of a team.

9.Able to plan, organize and anticipate requirements well in advance to support the smooth running of the business.

Responsibilities : To monitor, track and respond to emails, faxes, letters and incoming mails as appropriate and necessary.

1.Responsible for supporting all aspects of the Managing Directors work including appointments and the diary, travel and accommodation as required in addition to managing dates, producing agendas, minutes and all key paperwork for meetings.

2.To appropriately screen and answer all telephone calls, take messages and respond to queries as appropriate.

3.To provide full administrative support, including typing, undertaking shorthand if applicable, photocopying and preparation of documentation using Microsoft Word, Access, PowerPoint and Excel as required.

4.To ensure all incoming and outgoing information for the Managing Director is fully

5.Coordinated between the different business functions.

6.To maintain the MD office filing systems and archiving, ensuring accuracy and efficiency

7.To provide budget and purchasing support as required.

8.To produce, assist and support with a wide range of reports, projects, presentations, briefs, reports, and activities as required.

9.To liaise with external parties at a wide range of levels.

10.Maintain up to date knowledge and understanding of the organization and its aims and objectives.

11.Act as an ambassador for the ITC Group brand at all times and ensure Group values are upheld to both external and internal contacts, through appropriate behavior and performance.

12.To observe strict confidentiality as you will have access to confidential information, requiring absolute discretion at all times.

13.Undertake any other duties as requested in accordance with the scope and responsibilities of the role and / or as may be reasonably expected by the Managing Director.

Description : TITLE : Executive Assistant to Managing Director

IMMEDIATE SUPERVISOR : Managing Director

DEPARTMENT : MD Office

FUNCTION : To support proactively the Managing Director and work as part in providing an efficient, effective and professional service to the ITC Group of Companies and to facilitate the smooth day to day running of the MD Office.

This role works across the organization to ensure that ITC group operates intelligently and strategically.

LEVEL OF RESPONSIBILITY : Responsible to the MD for maintaining superior quality customer service standards as the ITC Group MD assistant, as well as a high level of administrative sustainability and support.

DIRECTION / SUPERVISION RECEIVED : The position works under the direct supervision of the Managing director and is expected to exercise sound judgment and initiative in achieving outcomes.

SELECTION CRITERIA :

ITC is committed to the merit principle and to the high standards of performance in the application of contemporary management practice and principles such as workplace diversity and occupational health and safety.

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