Description : Under the supervision of the Dean of College of Business and Economics, the Executive Assistant to the Dean will provide administrative and secretarial support to the academic functions of Dean's Office and assistance in any special project.
This position ensures the efficient and effective functioning of the daily operations of the Dean's Office and activities of the College of Business and Economics.
Duties and Responsibilities :
Provide administrative support such as, but not limited to, responding to telephone calls, initiate / return phone calls, answer inquiries about the Dean's Office.
Schedule appointments and / or teleconferences for the Dean and manage the calendar of activities of Dean's Office.
Review incoming correspondences and determine appropriate recipient, compose correspondence / memos as requested.
Establish, organize and maintain various files.
Serve as communications link and perform some research as requested.
Handles facility reservation for all academic activities.
Provide logistical support for any academic event in the College
Respond to student inquiries re Unit, office hours of supervisor and others (faculty in an academic unit).
Supervise student workers for the Dean's Office.
Assist the Dean in all administrative arrangements as required
Bachelor's degree is required;
Minimum Five years of progressive and challenging related work experience is required, preferably in university setting
Two years of administrative experience supporting an executive required.
Skills and Abilities
Ability to maintain confidentiality, and manage confidential records / reports.
Excellent spoken and written English and Arabic.
Verbal Communication Skills : Able to communicate effectively.
Writing Skills : Able to compose error-free written documents that follow conventional rules of style and form.
Telephone Skills : Use of the telephone as a resource and tool including voice mail, answering, transferring, and managing phone calls effectively.
Database Management Skills : Optimally manage database programs.
Microsoft Applications Skills : Proficiency on all Microsoft products.
Organizational Skills : Work in a methodical and logical manner to manage priorities, deadlines, and workload to complete tasks and projects in a timely manner and in order to meet deadlines.
Records Management Skills : Sorting and retrieving data.
Able to manage interruptions throughout the workday.
Maintain and encourage a professional and pleasant work environment
Basic research skills if required.
Flexibility working hours as needed,
Able to work independently with little or minimum supervision.